Privacy Policy

Your privacy and data protection are our top priorities

Last Updated: September 21, 2025

Introduction

Maharashtra Paltan ("we," "us," or "our") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, store, and protect your personal data when you register with our sports teams for tournaments at PCU College. By using our services, you consent to the data practices described in this policy.

Information We Collect

Personal Information

When you register with Maharashtra Paltan, we collect the following personal information:

  • Full name
  • Email address
  • Phone number
  • Student ID/Roll number
  • Course/Department details
  • Sports preferences
  • Emergency contact information
  • Any additional information you provide

Automatically Collected Information

We may automatically collect certain technical information:

  • IP address and browser information
  • Device information and operating system
  • Website usage patterns and timestamps
  • Cookies and similar tracking technologies

How We Use Your Information

Team Management

  • Processing your team registration
  • Creating and maintaining team rosters
  • Organizing teams for different sports
  • Managing tournament participation

Communication

  • Sending important team announcements
  • Notifying about training schedules
  • Sharing tournament updates and results
  • Emergency communications

Administrative Purposes

  • Maintaining accurate player records
  • Ensuring compliance with tournament rules
  • Processing jersey distribution
  • Handling disciplinary matters if needed

Legal Compliance

  • Responding to legal requests
  • Enforcing our Terms and Conditions
  • Protecting our rights and interests
  • Ensuring student safety and security

Data Sharing and Disclosure

Our Commitment to Privacy

We DO NOT sell, trade, or rent your personal information to third parties for commercial purposes.

Limited Sharing Circumstances

We may share your information only in the following specific situations:

PCU College Administration

Basic information may be shared with college authorities for official tournament registration and verification purposes.

Legal Requirements

We may disclose information if required by law, court order, or legal process, or to protect the rights and safety of our organization and participants.

Emergency Situations

In case of medical emergencies, we may share relevant information with healthcare providers or emergency contacts.

Data Protection and Security

Security Measures

  • Secure data storage with encryption
  • Limited access to authorized personnel only
  • Regular security updates and monitoring
  • Password-protected admin systems
  • Secure data transmission protocols

Data Retention

  • Data is retained for the duration of your participation
  • Historical records may be kept for organizational purposes
  • Inactive accounts may be archived after 2 years
  • Data deletion requests are processed within 30 days

Important: While we implement strong security measures, no system is 100% secure. We encourage you to keep your login credentials confidential and report any suspected security issues immediately.

Your Rights and Choices

Access Rights

You have the right to request access to your personal information and know how it's being used.

Update Information

You can request corrections to inaccurate or outdated personal information.

Data Portability

You can request a copy of your personal data in a commonly used, machine-readable format.

Data Deletion*

You can request deletion of your personal data, subject to our Terms and Conditions.

Important Limitation on Data Deletion

Please Note: While you have the right to request data deletion, this right is subject to our Terms and Conditions regarding team commitment. Once registered with Maharashtra Paltan, certain registration records must be maintained for the duration of the tournament season to enforce our no-withdrawal policy. Complete data deletion may only be possible after fulfilling all team obligations or paying applicable fines.

Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience and provide better services.

Essential Cookies

Required for basic website functionality and cannot be disabled.

Performance Cookies

Help us understand how visitors interact with our website.

Preference Cookies

Remember your settings and preferences for a better experience.

You can control cookie settings through your browser preferences, but disabling certain cookies may affect website functionality.

Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make significant changes, we will:

  • Post the updated policy on our website
  • Update the "Last Updated" date at the top of this policy
  • Notify registered users via email if changes are material
  • Provide a summary of key changes

Your continued use of our services after any changes indicates your acceptance of the updated Privacy Policy.

Privacy Questions or Concerns?

If you have any questions about this Privacy Policy or how we handle your personal information, please contact us:

Data Protection Officer: Maharashtra Paltan Admin Team
Response Time: We will respond to privacy inquiries within 7 business days

Effective Date

This Privacy Policy is effective as of September 21, 2025, and applies to all information collected by Maharashtra Paltan from this date forward. If you registered before this date, this policy will govern how we handle your information going forward.